RECORDER: Fee Schedule
Recorder of Deeds
Chester County Recorder of Deeds Web Site

 
 
 
 
 


Recorder of Deeds / Fee Schedule
 
 
Fee Schedule and Document Information
 
As a result of a change in PA State Law, certain recording fees will increase beginning December 8, 2009. Please note changes below.  Print new fee card...
 
PLEASE NOTE: 
1) Payment:  Personal checks and credit cards are not accepted.
 
2) UPI Number: THE VALID UPI NUMBER SHOULD BE TYPED ON THE FIRST PAGE OF THE DOCUMENT.  A typed or computer generated label, containing the valid UPI, affixed to the first page is acceptable.  How to Find or Verify the UPI.
 
 
Deeds
$51.50 - includes one UPI, up to four pages, and four names
$65.00 for recordings done on and after 12/8/2009
  Each additional Page $4.00
Each additional Name $1.00
Extra tract of land $1.00
Each additional UPI $10.00
Mortgages
$51.50 - includes one UPI, up to four pages, and four names
$65.00 for recordings done on and after 12/8/2009
  Each additional Page $4.00
Each additional Name $1.00
Each additional UPI $10.00
Any document that alters a mortgage is charged as a mortgage, i.e., Mortgage Modification Agreements, Amendments, Assumptions and Supplement Extensions.
Mortgage Satisfactions, Assignments, Releases and Easements
$38.50 - includes one UPI, up to four pages, and four names
$52.00 for recordings done on and after 12/8/2009
Each additional page $2.00
Each additional name $0.50
Each additional UPI $10.00
Others w/Transfer Tax Due
$38.50 - includes one UPI, up to four pages, and four names
$52.00 for recordings done on and after 12/8/2009
  Each additional Page $2.00
Each additional Name $0.50
Each additional UPI $10.00
This is for Miscellaneous documents that require the payment of Pennsylvania Realty Transfer Taxes under Pennsylvania Department of Revenue regulations.
Powers of Attorney, Subordinations of Mortgage, Rights of Way, and other Miscellaneous Documents
 $18.50 - up to four pages, and four names
  Each additional Page $2.00
Each additional Name $0.50
Each necessary UPI $10.00
If a Power of Attorney (POA) is related to a specific parcel, then a UPI number is required and a UPI fee will be assessed.
UPIs
A $10.00 fee per UPI number will be collected at the time of recordation.  UPI numbers are required on all recordings except, POA, UCC, Notary Bonds & Commissions.  UPI NUMBER SHOULD BE TYPED ON THE FIRST PAGE OF THE DOCUMENT.  A typed or computer generated label, containing the valid UPI, affixed to the first page is acceptable.  The Tax Parcel Number and the UPI Number are formatted differently and are not the same.  Find or verify a UPI. 
 
Subdivision Plans
All maps and plans are to be between 17" x 22" and 34" x 44". The print contrast must be suitable for microfilming black on white. Three copies are required. The fee for recording is $60.00 for the first page and $10.00 for each additional page, plus any UPI fee(s). The charge is made on one copy only. $1.00 for time-stamping each page of additional set of plans.
 
Public Utility Filings
$7.00 per filing / $1.00 per each additional copy
 
Financing Statements
All U.C.C. Filings $100.00 flat fee per filing.
 
Notary Commissions
 The fee for Notary Bond and Oath is $40.50.
Exhibits
An exhibit, map, or plan filed with another document is $5.00 per exhibit.
Exception: A condominium plan is $25.00.
Note: Any paper filed with a document that is larger than standard legal size is considered an exhibit.
 
Certified Copies
 Copies, when made by staff, fee is $5.00 per page and $1.50 for certification.
Copies, when made by customer, fee is $0.50 per page and $1.50 for certification.
Faxed Copies
Copies faxed to your fax machine location. Fee is $5.00 per page plus a $1.00 fax fee per order. Invoice will accompany your order and is payable upon receipt. For order forms or any other general information contact Cathy N. Addison at 610-344-5317.
Note: Faxed copies of documents cannot be certified.
 
PRIA
Document Standards
In January 2005, our office adopted the Property Records Industry Association (PRIA) Document Standards.  All documents submitted for recording are required to meet these standards.  Documents submitted that do not meet these standards must be accompanied by a $25.00 non-compliance fee (per document).  View the Document Standards.
 
Name Search Certificate
$10.00 per name when requested in advance.
$20.00 per name when requested same day.
 
Contact our office immediately after you have been assigned a hearing date by the court.  Pick-up the certificate the day of the hearing, prior to going to court. View our Change of Name Information Sheet.
 
Re-recording a Mortgage
For pricing, see Mortgages above.
 
Re-recording a mortgage requires:
1) Submission of the complete, intact original recorded mortgage, with each of our labels, seals, and stamps intact. 
2) A clear explanation for the re-recording typed or neatly printed on the first page or on a cover page. 
3) Any error should be stricken by drawing a line through the incorrect information and clearly stating the correct information.  Any omission should be corrected prior to resubmission. 
4) The re-recording must be accompanied by a new notary's acknowledgement of the borrower. The notary is acknowledging that the borrower appeared in person and that this re-recording is the in fact the borrower's deed and act--the borrower does not need to resign the mortgage.

 

Important Information - Some Recording Guidelines

Payment

  • Personal checks are not accepted. Credit Cards are not accepted.
  • Checks must be made payable to Recorder of Deeds
  • Checks must be in the correct amount - No refunds or change will be given.
  • Checks older than 90 days are not accepted.
  • No more than 10 documents per check.
  • When filing deeds, three separate checks are required: (1) for Recording Fees; (2) for State Transfer Tax; (3) for Municipal Transfer Tax.
  • Fees must be paid at the time of recording.
  • We accept cash at the Recording Counter for recording fees only.

Deeds

  • Documents presented for recording on property located in more than one municipality must clearly state on the deed the percentages, in dollar amounts, as to the division of Local Transfer Tax.
  • Grantee's Mailing Address:  All deeds must state the Grantee's mailing address.   The address must be exact, current, legible, scannable, and unambiguous.  Typewritten is preferred.  In addition, PA State Law [16 P.S.Section 9781] requires that the Grantee's mailing address be certified with a signature.
  • Statement of Value (SOV):  This is a PA Department of Revenue Form that we collect for the Commonwealth of PA.  A SOV must accompany all deeds not stating the full and complete value of the property being conveyed, unless a family exemption applies.  The SOV must be completed as per the PA Department of Revenue.  [NOTE:  Common Level Ratio Factors are updated annually on July 1st and must be included on the SOV].  The SOV is recorded as part of the deed and should be included in the page count when tallying recording fees.

Notary Acknowledgments

  • Must Include: State and County where acknowledgement was taken, date, name(s) of those being acknowledged, notary signature, notary stamp and/or seal (if applicable), notary expiration date.
  • Names: All names on a document must match. The name(s) listed on the face of the document must match the signature and the acknowledgment (including Sr., Jr., III, etc.).
  • Corporate acknowledgment: The officer's name, title, and company name must be stated in the acknowledgment.
  • Notary Stamp: Must be clear and legible.  No handwritten information may be added to the notarial stamp. Writing or typing information on the stamp is a violation of Chapter 12 of the Pennsylvania Notary Law.

Other

  • A self-addressed, stamped envelope, of appropriate size with sufficient postage, is required with each document or plan submitted for recording. 
  • No blanket documents are accepted.
  • There is a $5.00 rejection fee for returned documents.
  • Foreign language documents submitted for recording must include a written English translation, sworn or affirmed by the translator, to be recoded along with the original instrument. An apostille or certificate of authentication may be required depending on the country of origin. More information...
 
PLEASE SEE THE COMPLETE FEE BILL FOR MORE INFORMATION.
 



Content Last Modified on 10/28/2009 3:21:24 PM
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